Does Whova Have A Mac App

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Registrants will access the EMBL Australia Postgraduate Symposium ONLINE using the Whova App. Both a Web App and Mobile App are available.

Whova helps you gain insights about people you meet at events. It is one of the most widely used mobile apps by professionals for networking at conferences/expos, business events, and community. Once you’ve registered for the conference, you will need to download the app and setup your Whova account. (If you have NOT YET REGISTERED for the event, please do so here before continuing.) Whova is the virtual conference platform that you’ll use, whether you’re accessing the conference on the web or via the app.

You can download the Whova app in the Apple App store or Google Play store. You can also go to this link to download the app as well. Finding your session. In order to access the session, you need to have a Whova account. Connect to the Web App; Go to the Whova Program page and click on View Session for the session type you are interested in (e.g. Keynotes, Technical Sessions, Poster, etc.), the program page can also be accessed from the main menu of the IM2021 website, you can also add a session to your calendar. Whova is an all-in-one event management solution that makes events modern and trendy, attracts and engages attendees effectively, and helps event organizers save time when managing event logistics.Whova’s platform consists of an award-winning event app, easy online registration, powerful event marketing, and time-saving event management tools.

How to download the Whova App:

The Whova mobile app is available for Apple, Android and Windows devices. The Web app has been optimised for google chrome. The web app can be accessed here. The Whova mobile app is free for all attendees and can be downloaded through the app store.

Get our official conference app

For Blackberry or Windows Phone, Click here

How to sign in:

  1. Enter the email address that you registered with. To connect with the EMBL Australia Postgraduate Symposium app, you must create an account with the email address used during registration. We ask that you avoid using social media accounts to generate your Whova profile.
  2. Create password and type in your name.

Once you have signed in you should be taken directly to the event.

Set up your Profile:
Think of your profile as a professional landing page that will give insight into who you are and what you’re interested in. Your profile will be visible to other attendees, so make it look good. Your profile will help you build your network through the app, connecting you with other attendees with similar interests. The app will even suggest connections with attendees in the same location – a great opportunity for post-symposium meetups! We recommend setting this up straight away, but if you want to edit it later just click your profile picture at the top-left corner of the event home page.

Using the Agenda:
Please be aware of differences in time zone. The Whova web app will automatically display the time zone as AEDT. You can manually change this to your local time zone. The Whova mobile app should automatically display your local time zone.

For more tips and instructions on how to make the best of the Whova platform, please visit: https://whova.com/pages/whova-app-user-guide/

  • Virtual oral sessions will be 10 minutes long with 5 minutes allowed for questions.
  • Oral sessions will take place via zoom webinar. Registrants can attend these sessions via the zoom link posted in the associated agenda item in Whova.
  • Presenters will receive an invitation to join their session through email. If you are presenting at an oral session you must join that session via your personal link.
  • The chair will introduce each speaker. We ask that at the appropriate time presenters will turn on screen share with their slideshow open on screen and positioned on the introductory slide.
  • We encourage all attendees to ask questions throughout the talk via the Q&A function. Once the presenter has finished speaking, the chair will verbalise each question.
  • Please Note: If selected for an oral presentation, aside from completing your profile with photo and affiliations, you will not be required to upload any further information.

Tips for Presenting Virtually

  • Make sure your camera, network and microphone work.
  • Make sure your device has plenty of charge and/or is connected to a power source.
  • Make sure you have received the zoom link to join the live session. If you don’t have one please request one from the organizers at committee.phdsymposium@emblaustralia.org.
  • Click the Zoom link. If you’ve already installed the Zoom client, the client starts automatically. Otherwise, follow the instructions to download the Zoom client and enter the Zoom meeting/webinar.
  • If you need to use slides or a pre-recorded video, open the slides/video, click “Share Screen”, and select the slides/video you want to share. If you are sharing a video, please remember to check the 2 optimization options on the bottom-left of the popup.
  • Posters will be uploaded to the EMBL Australia Postgraduate Symposium App in Whova (PDF Only – Max File Size: 10MB).
  • Recommended Poster Dimensions: A0 (84.1cm x 118.9cm)
  • Presenters will have an option of uploading a 5-minute video describing their poster (Max File Size: 50MB). Video upload is required to be eligible for Best Poster Competition.
  • Posters and optional video should be uploaded by Friday 6th November. If assistance is required please contact committee.phdsymposium@emblaustralia.org
  • All posters will be available for viewing from Monday 9th November. Posters will continue to be available for viewing for 30 days.
  • Session assignments will go out the final week of October.

Does Whova Have A Mac App

Video Accompaniment for Posters

  • Presenters will need to upload a maximum 5-minute video describing their poster (Max File Size: 50MB). Video upload is required to be eligible for Best Poster Competition.
  • Presenters should import each section of their poster into a powerpoint slide ensuring each figure can be seen clearly by the viewer.
  • Using the screen share function in conjunction with the recording function in zoom, presenters can easily record a voice over explaining their poster while moving through the slides of the powerpoint. For a helpful tutorial please see https://blog.smu.edu/itconnect/2017/08/23/using-zoom-create-quick-easy-screen-recordings-free/
  • For an alternative method using Microsoft Powerpoint please see https://support.microsoft.com/en-us/office/record-your-screen-in-powerpoint-0b4c3f65-534c-4cf1-9c59-402b6e9d79d0
  • Remember: Videos should be used to showcase each section of your poster and NOT add additional information.

Live Q&A for Poster presenters (November 11 through 13th)

  • Presenters will be allocated into a group session with 10-14 other students. Over the course of the three days (Wednesday 11th – Friday 13th November) each presenter will have the opportunity to summarise their key findings in a 2-minute flash talk and take questions from the audience.
    • Poster presenters will be allocated to a Concurrent Poster Session everyday (you can find yourself in the ‘My Agenda’ tab on Whova).
    • There will be Zoom Meetings links published in each of the Concurrent Sessions on the Whova Agenda for you to access and join each session.
    • You will be grouped with the same cohort of students across the 3 days and you will have the opportunity to present your poster as a flash talk for 2 minutes followed by a Q&A segment on one of the 3 days. Once your session has been allocated you can find it in the ‘My Agenda’ tab on Whova
    • There will be Session Chairs who will facilitate the session and run the Live Q&A
    • We encourage you to attend all the Sessions even if you are not up for the flash talk as we would like to encourage networking and fostering of scientific discussion with others in your session across the 3 days of Poster sessions.
    • This is a great way to get feedback and present in a relaxed format with your peers so we greatly encourage your participation!
  • Participation in Live Q&A sessions is optional but is a requirement to be considered for the Best Poster Competition.If you choose not to participate in the Live Q&A sessions please notify us at committee.phdsymposium@emblaustralia.org
  • Presenters who chose not to participate in the Live Q&A sessions will have their posters (with or without descriptive video) for viewing only.

How to upload poster/video to Whova

Poster presenters will receive an email from Whova with a link to their unique “Speaker Information” page. This email will contain comprehensive instructions on how to upload your poster and video. If you have not received this email within 5 days of receiving your presentation notification email, please contact committee.phdsymposium@emblaustralia.org

Requirement:Whova, Zoom and Gather

To get the best experience possible for IM2021, the organizer has selected the following platform:

  • Whova: is an Event Management System (EMS), will allow a continuous exchange between participants, organizers, and speakers despite the different Time Zones that IM2021 Conference covers. Whova allows you to :
    • View the event agenda and plan your schedule
    • Access Livestreams and Videos directly within sessions and utilize the session Q&A
    • Set up Virtual meet-ups with your fellow attendees to connect remotely
    • Create and converse through various Discussion Topics in the Community Board
    • Receive updates such as last-minute session change from the organizers
  • Zoom: video conferencing platform in order to participate in the Virtual Conference. Zoom sessions could be joined via web browsers and it can be embedded in Whova. However, we recommend you to install the desktop application.
  • Gather.town: used as virtual space in which we created the IM2021 break room. Inside the IM2021 break room, you and other participants using avatars, have the ability to move around and interact with each other based on your locations in the room, just like real life. We use this virtual space for Poster, Demo and Experience short paper.

System Specifications

  • Access the Whova Web-app using Chrome web-browser, to ensure maximum compatibility.
  • Update your Whova profile to engage fully with the conference and network with other attendees.
  • Download the Zoom stand alone client, while Whova has Zoom integrated into its platform you may require the Zoom stand-alone client for some advanced features.
  • Gather can can be used on any computer (laptop or desktop) on any OS (Windows, Mac OS, Linux) and mobile devices, using the supported web browsers (Google Chrome, Firefox, and Safari). Safari experience is currently in Beta. The mobile experience is also in Beta and has extremely limited functionality.

How it works

As a participant to the IM2021 conference, either as a presenter or an attender, you will receive by May 03, notifications via Whova inviting you to download the Whova Mobile Application available on both IOS/Android and to complete your profile. If you are a presenter, you have to fill your profil with a Biography as it will help the session chaire to introduce you as a speaker. It is important to use the same email address provided when you registered to the IM2021 conference using Cvent.

Get our official conference app
For Blackberry or Windows Phone, MacClick here

In order to access the session, you need to have a Whova account.

  • Connect to the Web App
  • Go to the Whova Program page and click on View Session for the session type you are interested in (e.g. Keynotes, Technical Sessions, Poster, etc.), the program page can also be accessed from the main menu of the IM2021 website, you can also add a session to your calendar.
  • Click on View Live Stream to access the Zoom audio/video webinar. Each parallel session will have a single Zoom link.

See also further notifications & instructions available on the website depending on your profile and registration type.

Does Whova Have A Mac App Store

In addition to the regular technical program sessions, the organizers have set-up a virtual space in Gather.town a.k.a IM2021 break room to foster social interactions and mimic the experience of an on-site event.

The virtual space provides areas for Posters, Demos and Experience short papers, as well as areas dedicated for the Sponsors (cf. screenshot below). The virtual space is accessible through Whova. The map of the IM2021 break room is indicated below. There is a main big room and a secret room you have to find.

Posters, Demos and Experience short papers, as well as Sponsors are displayed on a conversation carpet - Red for Posters, Blue for Demo, Green for Experience short papers, and yellow for sponsors.

Does Whova Have A Mac App Free

Conversation carpets are private spaces which allow you to discuss the paper together with participants and this without interruption from other participants walking by. Your audio/video and even your screen can be shared with participants seated on the private space but not with neighboring spaces.

Any document can be viewed by pressing ‘x’ on each poster and you can leave the sharing by clicking on the top / right button ‘X’ or the Escape key.

Does Whova Have A Mac App Download

The virtual space will be open for the whole duration of the conference. However, please conform to the time table to identify the time slot allocated to session (Posters, Demos and Experience short papers, Sponsors exhibitions).

Does Whova Have A Mac Apple

In order to access the virtual space, participants have to create an avatar. Interactions in Gather.town are intuitive and self-explicit, and we encourage users to discover the platform and familiarize themselves with it in advance of the event.